Purchasing control for maintenance and installation companies
Know what's been approved, ordered and spent
Purchase requests, approvals, purchase orders and deliveries in one phone-friendly app, with live project budgets across every branch.
Takes you to sign-up.
Available
R 312 600
- Received
- R 224 000
- Open orders
- R 105 400
- Awaiting order
- R 58 000
- Budget
- R 700 000
-
Rosebank Mall HVAC retrofit
PR-0412
R 48 250Pending -
Century City Fire Panels
PR-0410
R 18 930Approved -
Umhlanga Solar Install
PR-0407
R 6 240Overdue
Illustration of the budget view with sample figures.
How a purchase travels
One flow instead of WhatsApp threads and spreadsheets
PurchaseGate does purchasing control and nothing else, so there is no construction suite to learn.
- 01
Request
Anyone on site raises a purchase request from their phone: project, supplier, itemised lines and an automatic total.
- 02
Approval
It routes to the right approver. Nobody approves their own request, and higher amounts need manager and owner sign-off.
- 03
Purchase order
Once approved, the purchase order is generated and can be exported as a PDF for the supplier.
- 04
Delivery
Record what arrived. Partial deliveries are supported, and you cannot receive more than was ordered.
- 05
Budget
Every step moves the project budget: awaiting order, open orders, received, and what is still available.
The old way against this way
Where approval happens
Old wayA WhatsApp message someone may or may not see
PurchaseGateA request with a named approver and a dated approval trail
What is left in the budget
Old wayA spreadsheet updated when someone remembers
PurchaseGateAvailable amount recalculated as requests, orders and deliveries move
Changing a request after approval
Old wayQuietly edited, nobody re-checks
PurchaseGateAny change starts a fresh approval cycle
Deliveries
Old wayA phone call to the supplier
PurchaseGateReceived quantities recorded against the order, partial deliveries included
Across branches
Old wayEach branch keeps its own version
PurchaseGateOne workspace, one currency, every branch and project in view
Rules built in
Controls that hold when the day gets busy
These are commitments the product enforces, not settings someone has to remember to switch on.
- Self-approval is blocked
- The person who raises a request can never be the one who approves it.
- Bigger spend, more signatures
- Higher amounts need both a manager and the owner to sign off.
- Changes reopen approval
- Edit an approved request and it goes back through approval.
- No over-receiving
- A delivery cannot exceed what was ordered. Partial deliveries and cancellations are supported.
- One currency per company
- Each company workspace works in a single currency, so budget totals always add up.
- Company data stays separate
- Audit history is protected and isolated per company, and permissions are enforced on the server.
Pilot pricing
US$1,499
per company, per month
- Branches included5
- Users included30
- Starting pointPaid pilot
Questions owners ask first
What does the pilot cost?+
The pilot price is US$1,499 per company per month. It includes 5 branches and 30 users. We start with paid pilots.
Does it work on a phone?+
Yes. PurchaseGate is built phone-first, so site staff can raise requests and managers can approve from their phones.
Can people approve their own requests?+
No. Self-approval is blocked, and higher amounts need both a manager and the owner to sign off.
Can we work in more than one currency?+
Each company workspace uses one currency, which keeps budget totals consistent.
Can other companies see our data?+
No. Audit history is protected and isolated per company, and permissions are enforced on the server.
Every purchase approved, ordered and tracked.
Replace the chats and spreadsheets with one record of who asked, who approved and what is left in the budget.
Start my pilotTakes you to sign-up.